CDAO Canada Public Sector 2024
18-19 June, 2024
Sheraton Ottawa Hotel, Ottawa
Sponsor Portal
This portal is designed to be a one-stop shop for everything you need in relation to your sponsorship of the event, including:
- Contact Information for Corinium Staff
- Venue and Accommodation Information
- Event Checklist
- Exhibition Details & Delivery Instructions (if applicable to your sponsorship)
- Details on How to Register your Onsite Team
- Marketing Details
As always, if you have any questions at all please reach out to the team:
| OPERATIONS Rebecca Jasper rebecca.jasper@coriniumgroup.com |
MARKETING Ana Maria Hernandez anamaria.hernandez@coriniumgroup.com |
|
PRODUCTION |
SPONSORSHIP |
Venue and Accommodation Information
Venue
Sheraton Ottawa Hotel, 150 Albert St, Ottawa, ON, K1P 5G2
Parking:
Valet
Daily: $32.00
Additional Parking Information:
Hotel only offers valet parking. There is no self-parking available at the hotel.
Nearest airports:
Ottawa/Macdonald–Cartier International Airport
Air Canada
Air Canada is CDAO Canada Public Sector's preferred airline for the event.
Use Promo Code: QQEH8GN1 for a discount on Air Canada flights.
Flights must be booked directly on the Air Canada Website for travel between June 11-26, 2024.
Corinium Global Intelligence is not responsible for any flight bookings using the promo code.
Event Checklist
ITEM |
ACTION REQUIRED |
DEADLINE |
|
Logo & Profile for website/marketing/signage |
Please e-mail a JPEG and EPS version of your logo along with a 150 word profile to Austin. |
ASAP (if not already supplied) |
|
AV Orders |
If you wish to order AV for your stand such as a monitor. Please return your completed form by this date to our AV Provider. See below for details. |
AV Provider: Encore Global Email: sean.harris@encoreglobal.com |
|
Onsite Team Registrations |
Register your onsite team by this date. See ‘Staff Registration’ section below for further details. |
June 12th, 2024 |
|
2 Week Out Attendee List |
We will distribute the most up to date attendee list to all sponsors. Please note, Corinium must have received full payment before the list can be released.ased. |
June 4th, 2024 |
|
30-Second Advert (only applicable if in your sponsorship contract) |
Please provide us a copy of your 30-Second Advert by this date. |
June 4th, 2024 |
|
Additional Branding Opportunities Deadline |
If you wish to take advantage of additional branding opportunities at CDAO Canada, see below for further details. |
June 4th, 2024 |
| Prize Draw | Please confirm by this date what your prize will be. | June 12th, 2024 |
|
Seat Drop Slot Confirmation (only applicable if in your sponsorship contract) |
We will confirm when your seat-drop will take place during the event. Please bring 200 copies with you to the event or have them shipped to arrive in time. |
June 12th, 2024 |
|
Final Attendee List |
Final Attendee list will be send to you by this event. |
June 24th, 2024 |
Exhibition Details
YOUR EXHIBITION PACKAGE
As per your Sponsorship Agreement, Corinium will provide you with the following:
- 10ft x 8ft Floor Space
- 1 x table (8ft rectangular with black table cloth)
- 2 x chairs
- Access to complementary Wi-Fi
-Power is provided however you must bring your own extension cables (PAT tested)
Anything you do must stay within the allotted space and not exceed 2 meters in height.
If you have decided to have a custom stand built and/or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.
There is limited onsite storage available for packing materials, boxes, etc. It is suggested that exhibitors keep packing materials to a minimum.
Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested. Power can be purchased through our AV supplier.
EXHIBITION SET-UP / BREAKDOWN TIMES
Set-up:
7:00pm-9:00pm on Monday 17th and/or 7:00am-8:00am on Tuesday 18th
You must be completely set up for attendee registration by 8:00am on Tuesday 18th June.
Break-down: Exhibitors can breakdown their stand from 3:30 pm on 19th June and need to vacate the space by 5:00pm.
Please note, exhibitors are responsible for setting up and breaking down their own booth.
AV SUPPLIER
Corinium have partenered with Encore Global as the AV provider for CDAO Canada Public Sector.
For your AV needs please email : sean.harris@encoreglobal.com
ADDITIONAL BRANDING OPPORTUNITIES
Here are the Additional Branding Opportunities for CDAO Canada Public Sector. If you wish to take advantage of additional branding opportunities at CDAO Canada Public Sector, please reach out to rebecca.jasper@Coriniumgroup.com and Christos.Hatzakis@Coriniumgroup.com by June 4th. These are offered on a first come first serve basis.
PRIZE DRAW
During the drinks reception at the end of Day 1, there will be a prize draw with prizes donated by our sponsors. On arrival to the event, all attendees will receive a draw card which they will complete and return to the registration desk in order to be entered into the draw. The entry form will also have exhibitor logos on the back with a “stamp” space next to each them. In order to receive a double-entry into the prize draw, attendees would need to get their card stamped by at least 75% of exhibitors. We will provide all exhibitors with a stamp. The prize draw will take place during the drinks reception and attendees have to be there in order to win.
Please confirm by June 4th what your draw prize will be. Prizes will be promoted pre-event and onsite detailing which prize is from which sponsor. Please have prizes sent directly to the venue. Due to attendee’s onward travel please avoid anything large, liquid or breakable. Gift ideas – vouchers, wireless headphones, wireless speakers, smart watch, tablet, etc.
ENVIRONMENTALLY FRIENDLY EVENTS
Corinium are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same.
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.
SECURITY
The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors take anything of value with them when they leave their stand for the night.
Delivery Instructions
Links for information to view and download
Below you can download the delivery label and any other relevant delivery and/or venue details
It is the your (the sponsor's) responsibility to arrange a courier for your materials TO AND FROM the venue.
The Sheraton Ottawa Hotel handling fee: $10.00 (CAD) per box.
We recommend exhibitors to opt for a door-to-door service from their chosen courier.
Please ensure courier materials to arrive no earlier than 4 days before the conference - Friday, June 14th.
Please note for any items delivered before June 14th the Sheraton Ottawa Hotel will charge $50 CAD per day for storage fees.
Any items you ship must use the shipping label above and fill in all the required details.
Please be aware that deliveries that are not clearly labelled have a high chance of going missing. We strongly suggest that you track the delivery of your materials BEFORE you arrive at the venue.
LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)
RETURN SHIPPING
Please note: It is your (the sponsor's) responsibility to organize the collection of goods post- event and return shipping.
YOU MUST ARRANGE & SCHEDULE A PICK-UP with your shipping provider (FedEx, UPS, USPS) to be picked up from the venue's shipping room post-event.
Your onsite team must have a RETURN PRE-PAID SHIPPING LABEL for all return shipments. Once the event is over, your team will be responsible for packing up your booth/exhibit. Corinium will have some extra packing tape onsite to help seal any outgoing packages.
Your team will be instructed to leave any return shipments (these must all be sealed with a pre-paid shipping label) on your exhibit table. The hotel will bring your packages to the shipping room on your behalf where your scheduled pick-up with your shipping provider (FedEx, UPS, USPS) will collect from.
We do not take responsibility for shipments left unsealed, without a return shipping label or a courier collection scheduled.
Staff and Registration Details
In your sponsorship contract you will have been allocated a specific number of onsite passes for the event. Please remember these should be used by individuals within your organization with specific industry knowledge relevant to the event.
You will need to register your team passes prior to the event and by June 12th, to ensure that your team's badges are available for collection at the event registration.
In order to register your passes, please see the registration buttons above and enter the details requested.
EVENT TIMINGS
18th June
19th June
The break times of the conference will be the peak traffic times for the exhibition area. Please refer to this link for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.
Marketing Details
If our marketing department have not already been in contact with your marketing pack, please let us know.
If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:
Ana Maria Hernandez
Marketing Manager
anamaria.hernandez@coriniumgroup.com
WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.